How to Implement a Smart ERP System in an Organization

An organization needs extensive planning to achieve its goals and mission. Without an effective strategy, clear vision, and bureaucracy, there is no chance an organization will survive. Thus, if you are planning to build a business, what you need is a smart ERP system.


What is an ERP System? 

Regardless of the size of the business, each company needs an ERP system. It is the practice of consolidating the organization’s major processes, which encompass manufacturing, sales, marketing, and overall management.

Remember that a typical enterprise consist of various departments also called business units. Think of a business enterprise as one person. A body has various organs and parts that have designated functions. If one fails, it could drastically affect the body’s performance.

The business units are the organization’s body parts. They perform a significant role in the organization. However, they can’t function individually. They need to continuously communicate and exchange data with other departments. By working cohesively, the company can attain success.

The role of the ERP system is to combines all the organization’s databases across different departments forming it into a single database. Instead of looking into each department’s respective database, all employees can access data from all departments using this system. Therefore, the ERP system integrates every department to perform business processes effectively. It serves as the central location of the company’s data.

How to Implement an Effective ERP System? 

Employing the ERP system in the organization is extremely helpful. It allows the organization to function as one entity. The system also optimizes the company’s performance and productivity since the communication and data exchange of different units is faster and easier.

The success of an ERP system depends on the company. If not implemented well enough, it can be a handicap. The operational cost of the system will only destabilize the company’s finances. To avoid this from happening, it is important to implement a smart ERP system.

  • Analyze the Scale of the Project

The ERP system scale will depend on the organization’s size. Therefore, a smaller business does not need a large ERP system. Meanwhile, larger companies will require a bigger system.

  • Choose the Right Implementation Team

One mistake of companies is choosing the wrong team that will administer the system. You need the right ERP implementation team to guarantee the success of the program. An ERP implementation team is proficient in the system’s ins and outs. The core implementation team will be responsible for the planning and deployment of ERP software.

  • Build an Oversight Committee

The role of this committee is to steer and oversee the core implementation team. Their role is to assure the system will attain success and evade minimal failures as possible. The oversight committee consists of the senior executives and decision-makers of the company.

  • Effective Team Members

When building an ERP committee make sure to choose functional team members. Each team must be knowledgeable of their respective departments. Their role is to assist the department staff.


A successful and smart ERP system depends on the company’s implementation. If you are planning to use this system in your business, make sure to educate yourself about it. You can go to ERP Informer to find out additional details regarding the ERP system.